Enterprise agent platform

ENTERPRISE Agenda Platform (EAP). Every day, every organization creates dozens of documents that need to be processed, shared and stored. Document management consists of the introduction of uniform rules that define the way documents are handled in organizations and an information system that effectively supports these rules. The organization's electronic document management information system is referred to as the DMS system - Document management system. Once the system is implemented, the organization will have full control over the management and security of its data.

Benefits of the ENTERPRISE Agenda Platform in the field of documents

Uniform structure of electronic documents
Uniform document templates (corporate identity)
Electronic signing of documents through initials (auditability of all activities)
Team collaboration to create documents and share them in teams
Document version
Simultaneous editing of the document so that one person's changes are not overwritten by another
Configuration of authorized accesses to documents (reading, editing, both)
The possibility of discussion during the creation of documents
Ability to categorize and sort documents
Searching for documents within the unified repository

Enterprise Agend platform (EAP) is a tool for electronic document management that natively ensures the creation, storage, commenting, versioning, publishing, backup of electronic documents (e.g. MS word, excel, .pdf and others) and their metadata (e.g. creation date , date of last change, approval initial, list of commenting participants, etc.) in one place (centralization, unified repository). Our solution is a complex document management system using process processing (processing) of the customer's agenda in an electronic and transparent manner, respecting the legislation of the Slovak Republic. It uses and further expands the possibilities of your existing electronic filing system solution, or other agenda systems. In case of interest, these components can be connected with the goal of synergistic effect of the mentioned platform. The system can be deployed as an on-premise solution or in government or commercial clouds.

Processes

The EAP product is a powerful and universal tool to support the unification and unification of administrative processes "cross" the entire organization. It allows the use of predefined process templates or the creation of a new template for the entire document life process, from entering the task, through its creation, starting process activities such as commenting on the document, approving and signing, up to the creation of the final form of the document (invoice, order, etc.), which leaves the organization through a legally prescribed form by linking to other IS agendas.

Benefits of the Enterprise Agenda Platform solution in the area of processes

Unification of processes (implementation of the same/similar processes in the organization in a unified way)
Process management in the hands of the customer (ad hoc editing options in the graphic editor)
Optimizing and evaluating the effectiveness of established processes
Processes consist of existing activities created in the system
Possibility to create process templates and create process clones from them for processing other types of documents
Support for checking the workflow of individual processes
Electronic internal signing/ approval processes
Auditability of all activities (checks on the level of access to documents and analysis of actions on documents, users and the system)
Security at the platform level (certified platform in accordance with ISVS and MIRRI SR requirements) and at the application level (access rights, organizational structure, audit logging of operations performed on documents)

Advanced tools for extraction and analysis of existing data of the organization.

Advantages of the solution
EAP is designed to provide the customer with a wide range of configuration options, without the need for supplier intervention
Universality of the tool (possibility of creating any document with processes that can be adapted to the type of document)
Simple modification of processes from predefined activities in the system (each user can lay out processes in the graphic editor)
Building a green office (without paper offices)
Optimization and unification of workflow administrative processes of the organization
Creating document flows (workflow)
Electronic approval without the need to print and "manually" sign documents
Security of the solution (the user can only see the documents for which he is authorized)
Access to electronic documents stored in DMS from anywhere and at any time
Management of people's access to data
The solution offers the possibility of discussion within the team to process the document and its storage in the processing history (the entire issue in one place, without the need to leave the system)
The solution provides the possibility of organizing created documents into a tree of folders (as in Win)
The solution provides for creating work teams and sharing documents in them
EAP integration options with other customer IS, ISVS and public registries
Simple and quick customization for customer needs.

Our company is a contractual and implementation partner of ESMO, s.r.o., Prievozská 14, 821 09 Bratislava with authorization to sell goods and services and implement the Enterprise Agenda Platform system to end customers.