grant management

• It provides a comprehensive overview of all applications, including information such as:
• What request was registered
• Who created the request and to whom it was forwarded for resolution
• Deadlines and response times for work with submissions/requests
• Tracking of submission/request history and changes
• Search based on key parameters
• Categorization/filtering of submissions/requests
• A web application accessible from any location and device
• Responsive design
• Centralization of submissions and requests in one common place
• Electronicization – replacing the paper form, ensuring the electronicization of the entire life cycle - acceptance, evaluation, processing of applications up to the conclusion of the subsidy contract
• Notifications – sending automatic notification for selected submission/request changes
• Automated creation of documents
• Use of document templates, into which selected information specific to the given document is dynamically added
• Contributes to the transparent processing of grant applications and audits all changes in the status of the application in the process of processing it

Basic parts of the system

The system works with two portals, front office and back office. Each of the portals has its own specific characteristics:

Front office – portal part for subsidy applicants, which mainly provides functionality for:

• Creating a new request
• The applicant has the opportunity to choose which challenge he wants to apply for. After creating a new request, the request is saved in My Requests.
• My requests
• Contains all requests that have been created by the requester. He can easily edit the application and after filling out the form and attaching the necessary attachments, he sends it electronically. Later, he has the opportunity to monitor its status and supplement it based on a request from the subsidy provider.

Back office - the portal part for internal processing of the grant application, which enables:

• the work of processors on the side of the subsidy provider. Tasks are divided into several areas and between different roles. In general, they can be divided into the following parts:
• Pairing of applications submitted electronically through the Grant portal with applications delivered through the official channel (paper mail, inbox via ÚPVS)
• It enables electronic communication regarding the given application between the subsidy provider and its applicant
• Formal control of the correctness of data in applications
• Evaluation of requests - adding numerical and verbal evaluation of the given request. Based on the obtained score (from the evaluation), the provider's board decides on the allocation or non-allocation of subsidy.
• Subsidy provider's council - the decision of the provider's council about who will allocate subsidies.
• Submission of documents for the subsidy contract - the provider invites successful applicants to submit documents for the creation of the contract
• Checking of documents to create a contract
• Creation of a contract between the applicant and the subsidy provider
• Subsidy withdrawal - import and control of withdrawal documents, on the basis of which the subsidy is paid to the applicant's account

DMS

• It is used to store electronic (scan) documents uploaded with IS Grant by the applicant/provider, display the contents of the storage and versioning of documents
• Management of users, roles
• It enables the creation and editing of users who enter the process of processing applications for subsidies. This functionality is accessible to the administrator of the entire system.
• Activity management
• A console that is accessible to the administrator and application manager of the application. It is used to define and edit calls submitted by the subsidy provider. Each activity contains packages of forms that are necessary in the subsidy application process as well as basic data about the given call.
• Admin console
• Includes creating and editing users (applicants, roles on the grant provider side)
• Provides tools for creating and editing templates for e-mails (e-mail notifications sent by the system)
• Enables changes and recovery of user account passwords.

Our company is a contractual and implementation partner of ESMO, s.r.o. Prievozská 14, 821 09 Bratislava with authorization to sell goods and services and implement the Grant Management system to end customers.